How the Pre-Shipment Inspection Works: What You Need to Know

Pre-shipment inspection (PSI), also known as pre-export verification, is a crucial part of the international trade process. It is a method used to ensure the quality and quantity of goods before they are shipped. This article will provide a detailed explanation of how the pre-shipment inspection works.


Pre-shipment inspection is a procedure conducted by independent inspection companies to verify the quality, quantity, and price of goods ordered by buyers. This process is typically carried out at the seller's premises. It is an essential part of international trade, ensuring that products meet the agreed specifications and standards.

The importance of pre-shipment inspection in international trade cannot be overstated. It helps to reduce the risk of receiving defective or substandard goods, ensures compliance with regulatory standards, and enhances customer satisfaction. QIS provides a detailed understanding of the pre-shipment inspection procedure.

Understanding Pre-Shipment Inspection

Pre-shipment inspection involves several steps, including:

  • Reviewing the list of goods to be shipped
  • Checking the quality of the products
  • Verifying the quantity of the items
  • Inspecting the packaging and labeling
  • Ensuring compliance with the import and export regulations of the respective countries

The role of pre-shipment inspection in export is significant. It ensures that the goods being exported meet the required quality standards and comply with the regulations of the importing country. QIS offers an overview of the pre-shipment inspection services.

The Procedure of Pre-Shipment Inspection

The procedure of pre-shipment inspection involves several steps:

  • Order Confirmation: The buyer and seller agree on the terms of the order, including the product specifications, quantity, and delivery date.
  • Inspection Booking: The buyer or seller books an inspection with a third-party inspection company like Qualityloyal Inspection Service (QIS).
  • Document Review: The inspection company reviews the order details and prepares for the inspection.
  • Physical Inspection: The inspector visits the seller's premises to inspect the goods. They check the quality, quantity, packaging, and labeling of the products.
  • Report Preparation: After the inspection, the inspector prepares a detailed report outlining their findings.
  • Report Review: The buyer reviews the inspection report. If the goods meet the agreed specifications, the shipment is approved.


Pre-shipment inspection is a crucial part of international trade. It ensures that the goods being shipped meet the agreed specifications and comply with the regulations of the importing country. By conducting a pre-shipment inspection, buyers can reduce the risk of receiving defective or substandard goods, ensure regulatory compliance, and enhance customer satisfaction.


  • What are the 2 methods of pre-shipment inspection?

    • AQL Random Sampling: A method based on the Acceptable Quality Level (AQL), where a certain number of goods are inspected based on the total quantity.
    • 100% Inspection: Every item in the shipment is inspected.
  • Who pays for pre-shipment inspection?

    • The buyer typically pays for the pre-shipment inspection. However, this can vary depending on the terms of the sales contract.
  • What is a pre-shipment inspection certificate?

    • A pre-shipment inspection certificate is a document issued by the inspection company, confirming that the goods have been inspected and meet the agreed specifications.
  • What is the shipping inspection?

    • Shipping inspection is a process of checking the goods during the loading process toensure they are properly packed and secured for transport.

Leave a comment

Please note, comments must be approved before they are published